Contracts Manager

ADMINISTRATIVE ANALYST IV (AA IV) JOB RECRUITMENT #22-12
SALARY RANGE: Mid to High $70,000s (position level & salary commensurate with education & experience)
LOCATION: Finance Division
CLOSING DATE: When position is filled
AREAS OF CONSIDERATION: All sources

The Delaware Valley Regional Planning Commission (DVRPC) is the Philadelphia region’s Metropolitan Planning Organization. We believe DVRPC is a place to work, learn, and create a career in a professional and stimulating environment that values diversity, innovation, and bringing your best self to work. If your background and experience match the following vacancy, we would like to hear from you.

Job Description

The Finance Division oversees all procurement services and contractual agreements and serves as the Commission’s central resource for the purchase of goods, services, and equipment. This position will work on all administrative aspects of contracts and provide some technical assistance to procurement while having a customer-service approach to problem-solving. This individual will communicate contract policy and procedures and best practice to internal business groups along with ensuring contract review, approval, and execution occurs in accordance with business guidance and the applicable Federal, State, and Commission rules that govern it. The work requires high levels of attention to detail, staying organized during multiple stages throughout all processes, and maintaining strong lines of communication with DVRPC staff and external partners.

Work is performed in accordance with general agency policies and with considerable independence at the full level of professional competency. Work is assigned, reviewed, and evaluated by the Director of Finance for accuracy and adherence to standards and procedures, and for program effectiveness.

Responsibilities

Drafts and reviews all DVRPC contracts, subcontracts, grants, amendments, and memorandum of understanding in accordance with all applicable federal, state, and local laws and regulations.
Coordinates and routes all DVRPC grant applications and contracts for signature by the Executive Director and submittal to the appropriate funding agency.
Directs the administrative functions of contracts and grants with various federal, state, and local agencies, as well as DVRPC consultants, for the annual Work Program and special projects.
Maintains and monitors all grants, contracts, and subcontracts. Communicates and coordinates contract end dates, requests for no-cost time extensions (NCTE), contract compliance requirements, and insurance requirements.
Establishes systems and reports as needed to monitor, track, update, and report on contracts.
Assists with various competitive solicitations (RFP, RFQ), consultant selection process, and development of contract authorizations.
Research cooperative contracts, review service agreements, and route for signature by Executive Director.
Evaluate and enhance contract operations via key reporting metrics, process improvement initiatives, and system implementation.
Assists with the development and preparation of contracting and procurement policy and procedures manual. Assists in the development of Commission policies and regulations and recommends the revision of policies and regulations.
Develops and leads staff training related to contract administration, policies, and procedures.
Develops goals and policy, and acts as a liaison to monitor and report on MBE/DBE issues with FHWA, FTA, PennDOT, NJDOT, and the New Jersey Governor’s Authorities Unit.
Performs related work as required.

Qualifications

Extensive knowledge of the principles and practices of government contract preparation and administration, including the applicable laws in the Commonwealth of Pennsylvania and the State of New Jersey.
Extensive knowledge of applicable federal, state, and local laws and regulations pertaining to the receipt of grants and dispersal of funds through contracts to sub-contractors and consultants.
Thorough knowledge of MBE and DBE requirements as applicable to the receipt and dispersal of federal and state funds.
Thorough knowledge of the principles and applications of contract law in the Commonwealth of Pennsylvania and State of New Jersey.
Demonstrated ability to take a lead role in contract administration, subcontracting flows, and change management.
Ability to present results of research and analysis effectively in oral, written, and graphic form.
Ability to plan and organize complex administrative tasks and respond to non-routine requests and demands.
Ability to establish and maintain effective work relationships with associates, member government personnel, and the general public.
Demonstrated PC skills, including but not limited to, word processing, databases, and spreadsheets.
Ability to comprehend contract terminology and negotiation procedures.

Experience & Training

To classify as Level AA IV, a minimum of seven years of progressively responsible professional administrative experience in contract development and administration, including two years in a supervisory, administrative, or project management capacity; or an equivalent combination of experience and training as may have been gained through graduation from an accredited college or university.

The Delaware Valley Regional Planning Commission (DVRPC) is the Philadelphia region’s Metropolitan Planning Organization. We believe DVRPC is a place to work, learn, and create a career in a professional and stimulating environment that values diversity, innovation, and bringing your best self to work. To learn more about our work culture and benefits, visit our website: www.dvrpc.org/HumanResources/

DVRPC IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. FULL CONSIDERATION WILL BE GIVEN TO ALL ELIGIBLE, QUALIFIED APPLICANTS WITHOUT REGARD TO AGE, ANCESTRY, COLOR, DISABILITY, DOMESTIC OR SEXUAL VIOLENCE VICTIM STATUS, ETHNICITY, FAMILIAL STATUS, GENDER IDENTITY OR EXPRESSION, GENETIC INFORMATION, MARITAL STATUS, MEDICAL CONDITION (INCLUDING PREGNANCY), NATIONAL ORIGIN, RACE, RELIGION, SEX, OR SEXUAL ORIENTATION. MINORITY, DISABLED, AND VETERANS CANDIDATES ARE ENCOURAGED TO APPLY. NOTE: MUST HAVE PERMANENT RESIDENCY STATUS AND WORKING PAPERS.

TO APPLY, SEND RESUME / CV WITH COVER LETTER TO HUMAN RESOURCES VIA:

EMAIL: RESUMES@DVRPC.ORG; OR

FAX: 215-592-9125; OR

MAIL: 190 N. INDEPENDENCE MALL WEST / 8^TH FLOOR / PHILADELPHIA, PA 19106-1520